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Speaker comms

TODO: Put down how communicating with speakers is handled for DevOpsDays KC.

Cadence​

The below is the general comms list to be sent to the Speakers:

  • CFP Open Period
  • CFP Close
  • First Round of Review - shorten the full talk list
  • Figure out the number of speaking slots
  • Second Round of Review - Select the speakers to offer to
  • Send [CFP system] acceptances
  • Gather acceptances - may have to follow up multiple times (we don’t get their email address until they accept)
  • Send full email communication
  • Create Trello Ticket for each speaker
  • Gather agreements
  • Use waitlist to fill any holes from non-accept/non-agreement/drop out
  • Send the “Not-accepted” emails
  • Update the schedule, speakers pages, and abstract pages
  • Send the two month out communication about travel

Examples​

CFP acceptance​

Generally this would be sent via the CFP system, but could be used as a template for mass email from Google. You will need to replace speaker.name, talk.title, confirmation_link, event.name.

Subject: DevOpsDays KC 2024 CFP acceptance!

Body: Congratulations speaker.name!

Your talk, talk.title, has been selected for event.name. We are thrilled to have your talk featured at devopsdays 2024.

Please accept this this offer as soon as possible (link to confirmation) in PaperCall.

Accepting confirms that:

  • You are able to present on either Wednesday, April 15, 2024 and Thursday, April 16, 2024

  • You consent to your presentation being recorded and published

  • You have read and will follow the code of conduct.

PLEASE WAIT UNTIL WE POST THE SCHEDULE to announce you are speaking as not every submitter has heard from us yet. We intend on posting the schedule when we hear back from all accepted speakers.

The Conference will be held at The Madrid Theatre, 3810 Main St, Kansas City, MO 64111 on Wednesday, April 15, 2024 and Thursday, April 16, 2024. We will follow up with a speaker contract and time slot information once we've set the schedule.

If you have any questions or concerns, please feel free to contact us at speakers@devopsdayskc.org. We look forward to having you as a partner in 2024!

Sincerely,

event.name Organizers

CFP not accepted​

TODO

Full speaker email​

TODO