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Squads and Leads

Below are the Squads and their responsibilities. Each Squad will have a Lead (i.e. point person), and at least one other member on the Squad except for Accountant, who will be one person.

Speakers/Content​

They handle the Program for the event, which includes:

  • Talk selection
  • Speaker communications

Sponsors​

Responsible for:

  • Soliciting and communication with sponsors
  • Stucture of sponsor packages (benefits and price)
  • Guide/educate sponsors on how best to structure and engage with the event while sponsoring
  • Coordinate with A/V on requirements for speakers for their presentations, and communicate them in a timely manner

Marketing​

  • Logo design for the event and swag
  • External communcations, like:
    • social media leading up to, during, and after the event
    • email lists
    • promotional and advertising communications (as necessary)
  • Coordinate with Logistics on badges

Volunteers​

  • Recruit for areas as needed
  • Coordinate on tasks, roles, and responsibilities
  • Point of contact during the event

Logistics​

This Squad will have someone devoted to each of these areas, and get help from anyone interested in helping

  • Virtual experience, as required
  • Relations with the venue
  • Coordinate food and catering
  • Stage menagement / AV

Health and Safety​

  • Own all things related to health at the event (first aid, COVID, etc.)
  • Code of Conduct, its enforcement and response

Social Events​

  • Coordinate with Speaker Squad on speaker dinner
  • Social events for the conference

Accountant (one person)​

  • Review previous year's budget and create a new budget
  • POC with Laura Wickett and Conference Ops
  • Keep track over the course of the year of the current state of the account
  • Determine what to pay, and when to pay, on contracts in lieu of cashflow